Recurring tasks in Tasks let you set up any task to repeat on a schedule - daily, weekly, monthly, yearly, or a fully custom interval. Just set a date on your task, tap Repeat, and pick a frequency.

Natural language makes it easy​

Type "Buy groceries every Saturday" and Tasks picks up the date for you. No extra taps required.

Custom recurrence for full control​

Need something more specific? Custom recurrence lets you choose whether the next task is based on the scheduled date or the completion date, set the frequency, and define the interval.

For example, "Water the plants again 5 days after I last watered them" works perfectly with completion-based recurrence. Fixed-cadence tasks like a Monday grocery run work better with scheduled date.

It just works​

Once you complete a recurring task, Tasks automatically creates the next occurrence. Your grocery run will be waiting for you next Saturday without you lifting a finger.

Check out our full guide on Recurring Tasks to learn more.

Two ways to invite​

You can invite people by email or with a public link. Email invites are perfect when you know exactly who needs access. Public links are great for sharing with a larger group - just set a maximum click limit and an expiry date to keep things under control.

Three roles, clear boundaries​

Every collaborator gets a role:

• Owner - the person who created the project. There is only one.
• Admin - can invite and remove people, just like the Owner.
• Editor - can create and edit tasks, but cannot manage members.

This keeps things clean. Everyone knows what they can and cannot do.

Easy member management​

Need to remove someone? Long press the project, tap Invite People, find the person, and tap Remove from Project. Their tasks become unassigned but stay in the project.

Read the full guide on Collaborate on Projects to get your team set up.

Filters - your quick views​

Filters sit at the top of your sidebar and give you instant access to the tasks that matter right now. All shows everything. Late catches anything overdue. Today keeps you focused. Scheduled shows what is coming up.

You can also customize which filters are visible by tapping the + icon on the home screen.

Smart Lists - your custom views​

Smart Lists are where things get powerful. They are dynamic filters you define yourself. Want to see all high priority tasks assigned to you across every project? That is a Smart List. Want to see every Blog task due this week? Also a Smart List.

Tap the + icon, select Smart List, give it a name, set your conditions, and it lives in your sidebar - always up to date.

Folders - keep it tidy​

As your workspace grows, folders keep the sidebar clean. Group related projects and Smart Lists together. You can even nest folders within folders.

A popular trick is to create an Archived folder at the bottom and move old projects into it - keeps things clean without deleting anything.

Learn more in our full guide on Organize Tasks.

Fields - capture what matters​

Every project starts with a default Text field, but you can add much more: Date, Tags, Priority, Collaborators, Task Type, Assets, Comments, and Subtasks. Long press your project, tap Modify Fields, and add whatever you need.

Give fields clear, specific names. Instead of "Date", try "Launch Date" or "Review By". It makes tasks much easier to scan at a glance.

Some field types - Text, Date, Tags, and Collaborators - support multiple instances. So a project can have both a Due Date and a Start Date.

Statuses - define your workflow stages​

Statuses are the columns on your Kanban board. They represent the stages a task moves through. Every status is either Pending or Completed, which tells Tasks whether tasks in that column are still active or done.

Each status gets its own color and icon, making your board easy to read at a glance. Use distinct colors for Pending and Completed statuses so you can tell them apart instantly.

16+ templates to get started​

Not sure where to start? Tasks comes with templates across Personal, Work & Business, Students, and Family & Home. Each one has fields and statuses already configured.

Dive deeper with our guides on Customize Fields and Customize Statuses.

Two ways to add subtasks​

You can add a subtask from inside a task by scrolling to the Subtasks section and tapping +. Or you can drag any existing task onto another task - hold for 3 seconds and it attaches as a subtask.

Just like regular tasks, subtasks support all the same fields: dates, priorities, tags, assignees, and more.

How they behave on the board​

When you mark a parent task as complete, all of its subtasks are automatically marked complete too. When you complete a subtask individually, it moves to the next column on the board. The parent task also appears in that column so you always have context.

The subtask count on the parent updates as you go, so you can track progress at a glance without opening it.

Detach when needed​

Changed your mind? Long press a subtask and select Detach from parent. It returns to the board as a standalone task.

One thing to keep in mind - Tasks supports one level of nesting. A subtask cannot have its own subtasks.

Read the full guide on Subtasks.

Everything you need, nothing you do not​

Tasks on watchOS gives you quick access to your projects, scheduled tasks, and filters. Tap into any project to see your task list, or check your scheduled view to see what is coming up today.

Task details at a glance​

Tap any task to see its details - status, priority, tags, and more. You can even mark tasks as complete right from your wrist. Perfect for checking off groceries as you shop or ticking off your morning routine.

Filters on your wrist​

Your sidebar filters work on Apple Watch too. Quickly check what is late, what is due today, or what is scheduled - all without pulling out your phone.

Complications and widgets​

Add Tasks to your watch face with complications so your most important tasks are always one tap away.

Check out our full guide on Tasks on your Wrist for everything you can do.